What is your policy on board minutes? Here is what you should consider.
Who should take minutes? Best to have someone who is not involved in the business of the meeting so that they are not distracted by participation. The minutes should be circulated in a reasonable amount of time after the meeting so that board members can review while the meeting is still fresh in their minds. The minutes will be approved at the next meeting and then retained for a period of time. How long and how they are retained is a matter for policy. The amount of detail in the minutes is also a matter to be determined by policy. Some groups will show a lot of detail, almost a verbatim rendition of the meeting, others show nothing but the motions and the results of the vote. You decide – and make it a policy.