Who Has Your Passwords? Canada 150 Recommendation #29

Friday’s= Computer Security

Don’t you get tired of hearing about how you should change your passwords? I know that I do. So I am not going to talk about that in this recommendation.

What I am going to talk about is who else has your passwords? If you are not at work, is there anyone else who can get into your computer? This is a particular issue for employers when there is employee turnover.

There are passwords on all kinds of things including email and voice mail. If no one knows a password and you need to retrieve voice mail, email or get into a software program, it can be costly to have technical people hack into your systems.

Is there an up-to-date listing of passwords? Every time you get locked out of a website or an app, you end up resetting the password. If you don’t record it somehow and someone else needs to get into the program or file, it will definitely reduce productivity!

Consider a situation where an employee has not given their password to anyone else and they are hurt or have quit.

Make a policy that all passwords are to be maintained in a central spot – I would suggest a file with only trusted employees having routine access.

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